General Privacy Statement
The Scarborough Business Association respects the privacy of our staff, members, clients, volunteers, supporters and public stakeholders who provide personal information to us. We value the trust of our stakeholders and we commit to being clear, transparent and accountable when dealing with the information that you share with us.
In delivering our programs and services, we often gather and use personal information and will carefully protect this information and will obtain consent to utilize the information for any other purpose. If at any time you wish to access, modify or remove your personal information please contact us by phone at 647-979-2677 and we will gladly accommodate your request.
What is Personal Information?
Personal information is any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual’s opinions or beliefs, as well as facts about, or related to, that individual.
The Personal Information Protection and Electronic Documents Act (PIPEDA) outlines some exceptions. These include: business contact information and certain publicly available information, such as names, addresses and telephone numbers that are published in directories (i.e. information on a business card).
Where a person uses his or her home contact information as business contact information, we consider that the contact information provided is business contact information and is not subject to protection as personal information.
Our Privacy Practices
Scarborough Business Association adheres to the following privacy practices:
Personal information gathered by the Scarborough Business Association is held in the strictest confidence and carefully protected.
The Scarborough Business Association collects data for specifically identified purposes. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered.
Staff and volunteers of the Scarborough Business Association are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained.
No more than the minimum amount of personal information will be collected in the course of providing any service.
Individuals, members and others have the right to opt out of providing certain information recognizing that in doing so, the purpose may then not be fulfilled or Scarborough Business Association may not be able to provide some services to the individual, the member or non-member.
Individuals, members and others have the right to access their own information. Measures are taken to ensure the integrity of this information is maintained and to prevent it from being lost or destroyed.
Staff and volunteers of the Scarborough Business Association receive appropriate training in the protection of personal information.
The Scarborough Business Association will advise all members of our Privacy Policy:
- at the time they apply for membership.
- on the website in the form of an online privacy statement.
- at the time when major activities are undertaken to gather information (e.g. workshops, surveys, etc.).
Scarborough Business Association will advise non-members accessing our programs and services of our Privacy Policy:
- at the time they register, purchase or access a program or service as appropriate.
- on the website in the form of an online privacy statement.
- The Scarborough Business Association will not sell or rent any personally identifiable information to third parties.
Information Collection and Use
We collect, use and disclose personal information about you only for purposes that would be considered appropriate. For example, if you decide to apply for membership or complete a survey that you receive from us requesting your feedback, you may be asked to provide certain information such as your contact information (name, e-mail address and mailing address), gender, birth date, business, industry and other pertinent information which would aid us in being able to service you better.
When you submit your personally identifiable information to the Scarborough Business Association, you are giving your consent to the collection, use and disclosure of your personal information as set forth in this Privacy Policy. If you would prefer that we not collect any personally identifiable information from you, you can choose either to not provide this information to us or you can opt not to have this information used for any purpose other than the sole purpose for which it was explicitly collected (i.e. event registration or for delivery of our programs or services).
The information you provide may be used by us to create and deliver to you our e-mails, e-newsletters, or member-only communications.
Event Photography
From time to time the Scarborough Business Association takes photos at events. These photos become the property of the SBA and may be used in a variety of ways, including the website, emails and newsletters marketing materials or in delivery of service. If you have any concern about a photo in use, please call 647-979-2677.
Online credit card and payment transactions
As a convenience to Members, The Scarborough Business Association accepts online credit card and payment company transactions through its secure server. The credit card information provided by users at our site is submitted directly to the third-party service identified on the website when making the transaction or to board staff for other methods of payment delivery. This information is not used for any other purpose.
Password-protected services
The Scarborough Business Association website password system uses cookies. A “cookie” is a small file that our Web server places on your computer’s hard drive when you log in to a member- or subscriber-restricted area of our website. This cookie does not contain any personal information, but it allows our server to identify you as having successfully logged in so that you do not have to re-enter your password each time you access a password-protected page during that session.
Cookies and Log Files
We may place a “cookie” on your computer’s hard drive so we can recognize you as a return user and personalize your experience. The cookie will be stored on your computer’s hard drive until you remove it. You can have your browser notify you of, or automatically reject, cookies. If you reject our cookie, you may still use our website, but you may be limited in the use of some of the features. Some of our partners, supporters, or members may also use cookies on our website. However, we have no access to, or control over, these cookies and do not accept any responsibility for such use.
When you visit the Scarborough Business Association website or view one of our e-mails and/or e-newsletters we may use tags, tracking links and/or similar technology to note some of the pages you visit on our website and to personalize your experience. We may also use tags to determine what types of e-mail your browser supports. Note that we may use the information collected through tags, tracking links and similar technology in combination with your personally identifiable information for internal business purposes, such as to analyze trends, administer our website, track traffic patterns, and gather demographic information for aggregate use. In addition, this information may be used to help develop strategic marketing plans to guide us in the advancement for the use of the Scarborough Business Association’s website and the programs and services we provide.
We may collect, store or accumulate certain non-personally identifiable information concerning your use of this website, such as information regarding which of our pages are most popular. We may disclose any information, including personally identifiable information, we deem necessary, in our sole discretion, to comply with any applicable law, regulation, legal process or governmental request.
External Links
The Scarborough Business Association website may contain links to or from other websites. Please be aware that we are not responsible for the privacy practices of other websites. This Privacy Policy applies only to the information we collect on the Scarborough Business Association website (www.scarboroughbusinessassocation.com). We encourage you to read the Privacy Policies of other websites you link to from our website or otherwise visit.
Notification of Changes
We may revise this Privacy Policy from time to time. If we decide to change our Privacy Policy, we will post the revised policy on our main website (www.scarboroughbusinessassocaition.com). As we may make changes at any time without notifying you, we suggest that you periodically consult the most current version of our Privacy Policy. Please note that our rights to use your personally identifiable information will be based on the Privacy Policy in effect at the time the information is used.
Further Information
We have taken great measures to ensure that your visit to our website is an excellent one and that your privacy is constantly respected. If you have any questions, comments or concerns about our privacy practices, please contact us by phone at 647-979-2677 or contact us by email at info@scarboroughbusinessassociation.com . Our mailing address is 10 Thornmount Drive, Scarborough, ON, M1B 3J6.
For more information on privacy and your rights regarding your personal information visit the website of the Privacy Commissioner of Canada at www.privcom.gc.ca.